Ensure that general office items and services are invoiced and paid on time (e.g., phones, postage) and develop a system for timely automated payment for recurring orders
Manage office equipment leases, repairs and coordinate with IT department
Manage contracts and price negotiations with vendors and service providers
Maintain and control an inventory of consumable supplies needed to operate the agency
Provide general support to visitors who come into the office
Coordinate with Human Resources and IT for the onboarding process for new hires, including phones, keys, parking, and computers.
Responsible for specific staff-wide activities such as meetings and celebrations
Efficiently manage and update financial and non-financial records related to the building and office such as leases, service and insurance contracts
Qualifications
Minimum of 5 years of facilities and office management experience
Well-versed in technical/engineering operations and facilities management best practices
Prior experience handling office responsibilities, experience in customer service, or related field
Excellent organizational and leadership skills
Experience supervising staff
Good analytical and critical thinking.
Knowledge of accounting and finance principles
Proficient computer skills, including Microsoft Office Suite
Excellent written and verbal communication skills; proficient in English-language business writing
Proven ability to work independently with the skills to handle multiple projects on various timelines
Commitment to social justice with a working knowledge of the AANHPI communities strongly preferred
Flexibility to work some nights and weekends
This position requires the ability to occasionally lift office products and supplies, up to 20 pounds
California driver’s license, insurance and access to a car required